4 Details to Check Before Submitting Shipping Instructions

19/10/2026

Shipping Instructions (SI) provide the information needed to prepare a Bill of Lading (B/L). Before submitting SI to the carrier or freight forwarder, businesses should review key details to minimize discrepancies and avoid repeated document revisions.

1. Shipper and Consignee Details

Verify the names, addresses, and relevant information for the shipper and consignee. Cross-check these details against the applicable shipping requirements and supporting documents to reduce errors in the issued B/L.

2. Cargo Description and Package Count

Check the cargo description, number of packages, and packaging type against the relevant shipping documents. The information should be consistent with the supporting records and meet applicable declaration requirements.

3. Cargo Weight and Measurements

Verify the gross weight and cargo volume or dimensions, as applicable to the carrier’s requirements. If discrepancies arise, confirm the correct figures before submitting SI to reduce the need for subsequent B/L amendments.

4. Notify Party and Destination Requirements

Confirm the notify party details and any documentation requirements specific to the shipping route or destination, where applicable. This helps reduce the risk of missing information during import-side document processing.

Review SI Before Submission

A brief review before submitting SI can help reduce unnecessary revision cycles and support a smoother B/L issuance process. If any information is unclear or inconsistent, the parties involved should resolve the issue before finalizing the submission.

Vantage Logistics supports shipment documentation coordination based on individual shipment requirements. Contact Vantage Logistics to discuss your freight forwarding and shipping documentation needs.

Contact Vantage Logistics for tailored transport solutions and competitive quotations.

Please provide details on cargo type, market, origin, destination, and estimated timeline.

Send your shipment enquiry today and receive a tailored transport plan from the Vantage Logistics team.